Understanding the Bid Process in TrueBuilt:

• The process includes:
• Selecting items to request supplier pricing.
• Sending bid requests via TrueBuilt or external email.
• Comparing and leveling received quotes.
• Integrating selected quotes into the estimate.

Preparing and Sending a Bid Request:

Selecting Items for Bidding:

• Identify materials or subcontracted work requiring external pricing.

• Highlight items in the estimate and move them to the Quote.

Creating a Bid Request:

• Click “+ New Quote” and choose between supplier quote request or subcontractor proposal request.

• Add item details, expected quantities, and preferred delivery timelines.

Sending a Bid Request:

• Option 1: Send the bid directly through TrueBuilt’s internal messaging system.

• Option 2: Export bid details and send via external email.

• Attach plans, specifications, or scope of work documents.

Receiving & Leveling Quotes:

Managing Incoming Quotes:

• Suppliers and subcontractors can submit quotes directly via TrueBuilt.

• Manually enter quotes received via email or phone.

• View all responses in a side-by-side comparison table.

Quote Leveling Process:

• Compare pricing, lead times, and terms between vendors.

• Normalize costs by adjusting for inclusions/exclusions, delivery fees, and volume discounts.

• Identify the most competitive and reliable supplier based on price, availability, and past performance.

Selecting the Winning Quote:

• Choose the most suitable quote for each bid item.

• Automatically update the estimate database with selected pricing.

Updating the Estimate:

• Approved supplier prices override preliminary cost estimates.

• Adjust final estimate values based on actual supplier/subcontractor pricing.

• Apply bulk cost adjustments across multiple items if necessary.

Submitting the Finalized Estimate:

• Converting the Estimate into a Client Proposal:

• Generate a client-facing proposal with detailed pricing breakdowns.

• Customize proposal format with company branding and legal disclaimers.